In carrying out work on your behalf we may gather personal information about you from you or other sources. Some of this personal information may be sensitive information for example, information about your health, criminal or traffic record.
What Information do we Collect?
The type of information collected from the above sources may include:
- personal details such as your names, former names and date of birth;
- contact information;
- job status or description;
- financial details where relevant;
- family and relationship details where relevant;
- health details where relevant;
- membership of organisations where relevant;
- the interests or expertise of individuals; or
- in relation to companies:
- employee information;
- supplier information;
- contractor information; and
- other information relating to the structure and running of the company.
Why do we collect that information?
We collect this information for the following purposes:
- to get in touch with you when necessary;
- to correctly address correspondence to you;
- to keep you informed about your matters;
- to provide correct advice upon receipt of certain personal information;
- to provide legal services to you to the standard required and expected;
- to provide you with information about our services;
- to keep you informed about changes to the law that may be relevant to you;
- to keep you informed about opportunities that may be of benefit to you; and
- to maintain an accurate database of client information for any and all of these purposes.
If we require information additional to contact information such as financial records or medical records, as a general practice we will disclose why we need this information and what we will use it for.
Use of Your Private Information
The use of this personal information is protected by the Privacy Amendment (Private Sector) Act 2000 and the firm’s own Privacy Protection Policy. This ensures that your personal information will not be released by the firm to a third party without your authorisation or there is a legal compulsion to do so for example under the Social Security Act.
It will be necessary for the firm to release personal information to third parties in carrying out work on your behalf, for example within the firm, to a Court, Insurer, valuers, experts, barristers and the like. We will not disclose your personal information without your authorisation either through your instructions or by way of a signed Costs Agreement.
As part of the firm’s Privacy Protection Policy it has security measures in place to protect the loss, misuse and alteration of any of your personal information under the firm’s control. Access to and the use of your personal information is restricted to authorised staff of the firm.